Military Base Office

Deployment and Readmission Policy

If you’re in the Marines or other branch of the armed forces and are deployed, you don’t have to worry about your student status. You will be welcomed back to CMC when your deployment ends.

When it comes to the deployment and readmission policy:

Copper Mountain College focuses on being in full compliance with Executive Order 13607, which established Principles of Excellence (POE) for educational institutions serving service members, veterans, spouses, and other family members.

CMC is also in accordance with the regulations listed in the Department of Defense Voluntary Education Partnership Memorandum of Understanding, and all applicable financial aid regulations established by the U.S. Department of Education.

You don’t have to worry about anything. You are part of the Copper Mountain family and we’ll be happy to see you return.

*Military service members and dependents authority Cited: 34 CFR §668.18.

• Notification of Military Service

  CMC readmits you with the same academic status as you had when last attending or accepted for admission.  

  Contact the Student Services Office regarding your military service and if you intend to return to CMC or not. Here’s how to give notice: 

  You, an appropriate officer of the Armed Forces, or an official of the Department of Defense must give written notice of service to CMC’s Student Services Office as far in advance as possible, when reasonable, under the circumstances.  

  The notice doesn’t have to indicate whether you intend to return to CMC.  

  You don’t have to provide notice if it’s precluded by military necessity, such as service in operations that are classified or would be compromised by such notice. 

  Any service member in a U.S. military reserve unit should provide a copy of all training orders to the Office of Student Services at least 30 days in advance, or as far in advance as is possible under the circumstances. 
• Course Withdrawals and Tuition and Fee Adjustment

  Once sufficient documentation is received, the Office of Student Services will work with you to complete any necessary documents for course withdrawals and a full adjustment of all tuition and fees for the term.

  Copper Mountain College has a policy that returns any unearned tuition assistance (TA) funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided to the military Service Branch. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. Instances when a Service member stops attending due to a military service obligation, the educational institution will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.
  Schedule for the return of unearned TA funds to the government from Copper Mountain College:

  5-Week Course Withdraw Submitted

  Weeks Lapsed	% Return
  Before or during week 1	100%
  During week 2	60%
  During week 3	40% (60% Course Completion)
  During week 4	0% ~ No return after week 5

  8-Week Course Withdraw Submitted

  Weeks Lapsed	% Return
  Before or during week 1	100%
  During week 2	75%
  During week 3	63%
  During week 4	50%
  During week 5	40% (60% Course Completion)
  During week 6	0% ~ No return after week 3

  16-Week Course Withdraw Submitted

  Weeks Lapsed	% Return
  Before or during week 1-2	100%
  During weeks 3-4	75%
  During weeks 5-8	50%
  During weeks 9-10	40% (60% Course Completion)
  During weeks 11-16	0% ~ No return after week 10

  8-Week Online Class:

  • 100% of Tuition Assistance (TA) received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.
  • 75% of TA received of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the second week of classes.
  • 50% of TA received will be returned if the student withdraws after the second week of classes, but before the end of the fourth week of classes.
  • 25% of TA received will be returned if the student withdraws after the fourth week of classes, but before the end of the sixth week of classes. (60% of course is completed)
  • No TA received will be returned if the student withdraws after the sixth week of classes.

  16-Week Online Class:

  • 100% of Tuition Assistance (TA) received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.
  • 75% of TA received of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the fourth week of classes.
  • 50% of TA received will be returned if the student withdraws after the fourth week of classes, but before the end of the eighth week of classes.
  • 25% of TA received will be returned if the student withdraws after the eighth week of classes, but before the end of the twelfth week of classes. (60% of course is completed).
  • No TA received will be returned if the student withdraws after the twelfth week of classes.

  All financial aid funds, tuition assistance, and veteran education benefit payments will be returned to the agencies that provided them, in accordance with all federal laws and regulations.
• Notification of Intent to Return to School

  If you want to return to CMC after your service, you are more than welcome (we would love to have you come back).

  To return, you must give oral or written notice of your intent to return to CMC within three (3) years after the completion of the period of service.

  If you’re hospitalized or convalescing due to illness or injury incurred or aggravated during the performance of service, you must notify the Office of Student Services within two years after the end of the period needed for recovery from the illness or injury.

  If you fail to apply for readmission within these time periods, it’s ok. You’re not automatically rejected for readmission, but you are subject to CMC’s general readmission policies. Take a look through the policies and let us know if you have any questions.
• Readmission Q&A

  It may be confusing after leaving and coming back, and we want to make everything as simple as possible. So, we listed the answers to some of the more common questions regarding readmission. 

  What’s my academic status after being readmitted? 

  A: You’ll be readmitted with the same academic status. That status is defined as being admitted to the same program you were last admitted to. If that exact program is no longer offered, you will be admitted to the program that’s most like that program, unless you choose a different program.  

  Can I enroll in a different program after being readmitted? 

  A: If you want to be enrolled in a different program, you are free to do so. Depending on the program, credits, and other factors, you may have to start over. 

  What is my enrollment status when I am readmitted? 

  A: You will be readmitted at the same enrollment status unless you want to re-enroll at a different enrollment status. 

  How are my credit hours determined? 

  A: You will be enrolled with the same number of credit hours you previously completed, unless you choose to enter a different program and your completed credit hours are not transferable.  

  What’s my academic standing after being readmitted? 

  A: You are readmitted with the same academic standing you had when you deployed.  

  Are there any limits regarding readmission? 

  A: Yes, there are limits to readmission as follows: 

  • The cumulative length of the absence and of all previous absences from the school for military service can’t exceed five years. Only the time the student spends performing service is counted. 
  • CMC isn’t required to readmit you (a service member) if it determines, after reasonable efforts, that you aren’t prepared to return to the program at the point where you left off or are unable to complete the program.  
  • In addition, CMC isn’t required to readmit any service members if it determines that there are no reasonable efforts it can take to prepare you to resume at the point where you left off, or to enable you to complete the program. 

  Please note that readmission requirements don’t apply to service members who are absent from class due to planned training/field exercises. These instances must be worked out on an individual basis with the course instructor. 

  If you have any more questions about readmission, please contact your admissions counselor for more information.  
• Tuition and Fees

  If you’re readmitted to the same academic program, for the first academic year, CMC assesses the same tuition and fee charges as when you left, unless military benefits will pay the increase, but not more than what is being charged to other students.

  For subsequent academic years or for a different program, CMC assesses tuition and fee charges that are no more than the institution is charging other students.
• Definitions

  For the purposes of readmission, military service and a service member are defined as follows:

  Military Service: AKA service in the uniformed services. Whether voluntary or involuntary, in the Armed Forces, including service by a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under Federal authority (but not State authority), for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.

  Service Member: someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services based on that membership, application for membership, performance of service, application for service, or obligation to perform service.